8.1.0 Consideration Of Tenders :
Some of the important points to be kept in mind while tenders are under finalisation are discussed below:
(a) Attempt should always be made to finalize the tenders within the validity of the offer. All tenderers prescribe a definite date (known as validity date of offer) by which if decision is not taken by us, validity of the offer will lapse. As per law of contract, the acceptance of the offer should be out from our office by validity date though it is not necessary that the acceptance of offer should physically reach the supplier before that date.
(b) If the tender is not accepted by the validity date, we have to request the firm for extension of validity date. This delays the purchase and if in the meantime, prices of materials increase, the firm may not even extend the validity on the originally quoted price and we may have to purchase the material at higher prices. Many times, firms quote conditions which are not acceptable to us. For getting such conditions withdrawn or to get additional information, we have to seek commercial clarifications from the suppliers. We should not seek these clarifications in piecemeal and whatever clarifications are required, should be sought in the first instance itself.
